Are you put off from moving to the cloud by the prospect of upheaval?
Because you can’t face having to start again with a whole new way of working when you’ve got enough on your plate as it is?
If so, I come bearing good news:
You don’t have to do it all at once.
The potential of the cloud is massive and, if you haven’t dipped your toes in yet, it can feel a bit overwhelming. Plus, if you don’t know exactly what you’re trying to get out of it, there’s always the danger that you’ll wind up with a solution that isn’t quite right for your business – and that you’ll only realise once it’s too late to start again.
So how do you avoid the pitfalls?
Start with just a few objectives.
Perhaps you’re concerned that your colleagues have confidential emails on their phones and you need a way to bring security back under your control?
Perhaps you’re unsure that your current backups are fit for purpose and you’re looking for a way to keep your data safe should something go wrong?
Perhaps you are looking for a way to securely and efficiently send documents for signature?
Perhaps your team is keen to adopt BYOD schemes to keep down the costs of buying up new IT infrastructure and you need to make sure these comply with your data protection policies?
Or perhaps you just want to make sure you can access documents easily while you’re out of the office or working from home?
Cloud solutions mean that you can start by targeting just one essential area of the business, rather than going the whole hog straight away.
For example, you can opt for cloud storage for documents, giving you secure remote access to send and shared documents to improve efficiency, productivity and response times for client queries.
You can introduce automated cloud backups for peace of mind – the best of which can even include sophisticated “past version” retrieval tools should you accidentally save over an important file.
You can shift your emails to a cloud hosted service with top-end archiving capabilities, which keeps information protected within a secure app, even when accessed on a smartphone or personal laptop.
You can implement better mobile device management for employees’ devices, helping to ensure that they don’t become the weakest link when it comes to hack attacks or data leakage.
Or you can embrace the power of mobile workspaces, which essentially allow you to access your desktop on any device, including all of your files and folders – while keeping the experience safe, consistent and easy to use, however you choose to access it.
These are all great ways to ease yourself in with minimal stress, risk, or disruption.
Then, as you start to reap the benefits, and you get used to this way of working, you can start moving more and more of what you do to the cloud at a pace that’s right for you.
Plus, because cloud services tend to work on a subscription basis, you don’t need to change the game for the whole organisation in one swoop, either.
Because it’s all hosted online, there’s no need to pay outright to licence a pricey programme that then has to be installed and run locally from your hard drive.
Instead, you can try out cloud solutions or cloud storage for just one team or department, figure out how to make it work for you, and then scale up the number of monthly subscriptions as and when you need to.
It means you can create a hybrid approach that suits your business without causing mass panic that a revolution is afoot – and it means you can start reaping the rewards, with minimal risk.